Careers

We are looking for bright, passionate, high-performing thinkers, creators and problem-solvers.
Joining our team offers a rare opportunity to help build an innovative international small business.
Think you might be a good fit? Send us a note at hr@otabo.com and tell us about yourself.

Minneapolis, MNPart Time or Full Time

Our team is in need of a Staff Assistant to provide support with daily office responsibilities and project assignments. Must be a reliable presence, articulate and organized. Our ideal candidate is a straightforward communicator with a multidisciplinary take on problem solving. Competency in MS Office is essential and experience with Xero is preferred but not mandatory. Willingness to learn new apps and processes is a must.

The Staff Assistant will learn to work closely with our team on customer service and basic bookkeeping as well as varied office tasks and errands. Due to the nature of working within a small business, the tasks required of this position will be ever evolving.

Currently hiring for 15 to 40 hours per week, within our office hours of 9AM to 5PM, Monday through Friday. If Part Time, we prefer this position in the office 4 to 5 days a week, with the same shift daily, but will be flexible for the right candidate. Candidate must also be amenable and able to work remotely on occasion due to our sometimes atypical schedule.

Trade Associate Alexandra Toskas is the direct supervisor for this role.

Please email application materials to hr@otabo.com. To be considered for this position, you must complete and submit all requested application materials. Interview and interpersonal skills will be a significant factor in our decision.

Responsibilities

  • Learn, understand and communicate company business model and SOPs
  • Filter, assess and respond to client lead phone and email inquiries
  • Organize, document and follow up on client lead inquires
  • Schedule appointments for team members
  • Take detailed notes during client and team meetings
  • Maintain AP/AR entries and files
  • Manage sample inventory
  • Package, ship and track mail and shipments
  • Book travel, create and manage detailed itineraries
  • Maintain relevant shared calendars
  • Research to support team member assignments and projects
  • Keep office clean and organized between cleaning service
  • Run office errands
  • Run personal errands for CEO and Production Director

Qualifications

  • Reliable and dependable problem solver
  • Ability to take on multiple assignments and prioritize workload
  • Excellent organizational and multi-tasking skills, with keen attention to detail
  • Strong communication skills, both verbal and written
  • Strong online research skills
  • Proficiency in MS Office
  • Proficiency in Intuit QBO is ideal, but not required

APPLICATION MATERIALS

  • Cover letter
  • Resume
  • Professional references

IMPORTANT NOTICES



Internship Opportunities

Positions for internships will be posted throughout the year. Due to the number of inquiries we receive, candidates will not receive a response without complete application materials listed in each job description. Minimum internship requirement is 3 months. Preference is given to applicants receiving school credit.



Hiring Scams

Fake job offers are a common internet scam designed to scam people out of money that they believe is being paid towards travel, visas, or office equipment for a new job.

In order to be considered for a job at Otabo, you must be in communication with an employee owning an otabo.com email address and have been interviewed in person. If you receive emails regarding job opportunities from someone who is not an Otabo employee or from an email address without an otabo.com domain, if you interviewed over the phone or chat, or have been offered a job without interviewing at an Otabo location, it is a scam.

Hiring scams should be reported to The Internet Crime Complaint Center (IC3). The IC3 is a partnership between the Federal Bureau of Investigation (FBI), the National White Collar Crime Center (NW3C), and the Bureau of Justice Assistance (BJA).

Return Policy : Education Course

The Education Course is non-refundable. You will retain access to the course for 6 months from date of purchase.

 

Return Policy : Individual Chapters

Education Course chapters are non-refundable. You will retain access to each chapter for 6 months from date of purchase.

 

Return Policy : Tools, Templates, and Guides

Tools, Templates & Guides are non-refundable. You will retain access to these materials for 1 year from date of purchase.

Return Policy: Consulting

Consulting hours are non-refundable. Session must be conducted within 1 year of purchase. Rescheduling requires 2 business days of notice.

 

Return Policy : Documentation

Documentation is non-refundable and must be applied to a consulting session conducted within 1 year of purchase.